As part of the recruitment process, LCH (herein referred to as the Company) collect and process personal data relating to candidates. The Company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
The Company value the privacy and security of your personal data. This Privacy Policy outlines how the Company collects, uses, stores, and protects the information you provide during the recruitment process. By submitting your personal information to us, you consent to the practices described in this policy.
1.Information The Company Collect
1.1 Personal Information
During the recruitment process, the Company may collect the following types of personal information:
- Contact Information: Name, address, email address and phone number.
- Professional Information: CV, work experience, educational background, skills, certifications and references.
- Identification Data: NI number, passport number, or other government-issued identification.
- Job Preferences: Desired salary, availability, preferred job location, and other relevant job-related preferences.
- Additional Information: Any other information you voluntarily provide during interviews, assessments, or through other communication channels.
Recruitment agencies also regularly provide personal data, primarily in the form of candidate CVs. The Company will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.
Data will be sorted in a range of different places, including on your personal application record, in HR management systems and on other IT systems (including email).
1.2 Sensitive Information
The Company may also collect sensitive personal data, such as:
- Health Information: Medical history, disabilities, or other health-related information relevant to your application. This is to carry out its obligations and exercise specific rights in relation to employment.
- Criminal Background: Criminal records or background checks, where legally permissible and necessary for the role.
- Equal opportunities monitoring information: This may include information about your ethnic origin, sexual orientation, health, age, gender, marital status, religion or belief.
The Company will only collect sensitive information with your explicit consent or when legally required.
2.How The Company Use Your Information
2.1 Recruitment Purposes
Your personal data will be used to:
- Evaluate your qualifications, skills and experience.
- Communicate with you about your application, interviews and the selection process.
- Conduct background checks and verify references, where applicable.
- Maintain records of the recruitment process.
2.2 Legal Obligations
The Company may process your personal data to comply with legal requirements, such as employment regulations, or respond to lawful requests from government authorities. The Company may also need to process your personal data to carry out a DVLA check depending on the role being applied for. This is necessary to ensure the candidate is appropriate for the role and meets the requirements.
2.3 Legitimate Interests
The Company may process your data for our legitimate interests, such as improving our recruitment processes, defending legal claims, or maintaining security.
3.How The Company Share Your Information
3.1 Internal Sharing
Your personal information will be shared with relevant personnel within our organisation, including HR, hiring managers, other recruitment decision makers in the Company and IT staff if access to data is necessary for the performance of their role.
3.2 Third-Party Service Providers
The Company may share your information with third-party service providers who assist us with recruitment-related activities, such as background checks, assessment services, or recruitment agencies. These providers are contractually obligated to protect your data and use it only for the purposes the Company specify.
3.3 Legal and Regulatory Disclosures
The Company may disclose your personal data to comply with legal obligations, protect our rights, or respond to legal proceedings or investigations.
4.Data Storage and Security
4.1 Storage Locations
Your personal data will be stored securely on our servers, which may be located in your home country or other jurisdictions. The Company ensure that any data transfers comply with applicable data protection laws.
4.2 Data Retention
The Company will retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law.
If your application is unsuccessful, the Company may retain your data for a period to consider you for future opportunities, unless you request otherwise.
If your application is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.
4.3 Security Measures
The Company implement appropriate technical and organisational measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. These measures include data encryption, secure access controls, and regular security assessments.
5.Your Rights and Choices
5.1 Access and Correction
Should you wish to access your personal data, correct any inaccuracies or exercise any of these rights, please call us on 0345 890 1000 and ask to speak with the Data Protection Officer.
5.2 Data Portability
In certain circumstances, you may request the transfer of your personal data to another organisation.
5.3 Right to Erasure
You have the right to request the deletion of your personal data, subject to certain legal exceptions.
5.4 Objection and Restriction
You may object to the processing of your personal data or request that the Company restrict its use under certain conditions. If you do not provide information, the Company may not be able to process your application properly or at all.
5.5 Withdrawal of Consent
If the Company process your personal data based on your consent, you have the right to withdraw your consent at any time. This will not affect the lawfulness of any processing carried out before your withdrawal.
6.Changes to This Privacy Policy
The Company may update this Privacy Policy from time to time. Any changes will be posted on the Company website, and where appropriate, notified to you by email. The Company encourage you to review this policy periodically to stay informed about how the Company protect your data.
7.Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or the way the Company handle your personal data, please contact us on: hr@lchltd.com.
This Privacy Policy is designed to help you understand how your personal information is managed during the recruitment process. The Company are committed to protecting your privacy and ensuring that your data is handled responsibly and transparently.